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The Reports section in Spott provides an overview of your recruitment performance, allowing you to track key statistics for a selected period. This feature gives you both a high-level summary and the ability to drill down into specific metrics.

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Navigate this page

Overview Dashboard

See where reports live and how to create a new one.

Report View

Learn what you can do inside an individual report.

Funnel

Visualize how applications are distributed across pipeline stages.

Time in Stage

Analyze how long applications spend in each stage.

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Overview Dashboard

At the top of the page, you’ll find a New Report button, as well as reports that you have already created. Reports Pn

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Report View

Access report view by clicking on a report or creating a new one. A report aggregates your data and displays it through visual dashboards. Untitled Pn From this Report view, you can:
  • Change the reporting period by selecting 7D, 1M, 3M, 6M, 12M, All, or setting a custom date range.
  • Switch record type by toggling between Candidate, Application, Job, Company, etc. (here it’s set to Candidate).
  • Add a new insight by clicking Add New Insight to create additional visualizations with your own metrics and filters.
  • Filter and drill down using filters (for example candidate attributes, time, or job association) to refine the charts.
  • Customize chart type and grouping per insight, each insight can be displayed as different chart types and grouped by different fields.
  • Save or share reports for presentations and recurring reporting.

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Viewing and Customizing Graphs

When you edit or create an insight, a detailed configuration panel opens where you can adjust how data is calculated and displayed. You can:
  • View data in graphical form (the default visualization depends on the insight type).
  • Change the chart type using the chart selector.
  • Adjust grouping, metrics, segmentation, and filters.
Common chart types include:
  • Table for raw rows and columns.
  • Bar for comparing quantities.
  • Line for trends over time.
  • Pie for proportions.
  • Single Metric for a headline number.
Switching between chart types can help you identify trends more clearly, for example using a bar chart to compare weekly totals or a funnel chart to visualize the recruitment pipeline.

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Insight types and record types

The available insight types depend on the selected record type.

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Available for all record types

When reporting on Candidates, Jobs, Companies, Contacts, or Users, you can create:
  • Historical Values insights to track how metrics evolve over time
  • Pivot insights to break down metrics across multiple dimensions
These insight types focus on trends, volume, and distribution rather than pipeline flow.

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Application-specific insights

When the record type is set to Application, two additional insight types become available:
  • Funnel, to visualize how applications are distributed across recruitment stages
  • Time in Stage, to measure how long applications spend in each stage
Insight2 These insights rely on application stage data and are therefore not available for other record types.
If Funnel or Time in Stage is not available, make sure the record type is set to Application.
Funnel
Analytics data updates in real time based on your system’s activity, so your statistics always reflect the most recent changes.